Manage Your School Smarter, Not Harder

The Student Management module is the core of MG SchoolSoft. It handles all student-related data including admission, enrollment, profiles, academic records, and class assignments.

Key Features

How to Add a New Student

1. Step 1 Login as Administrator
2. Step 2 Navigate to Students → Add Student from the sidebar menu
3. Step 3 Fill in the student basic information:
   • First Name, Middle Name, Last Name
   • Date of Birth (format: DD-MM-YYYY)
   • Gender (Male/Female/Other)
   • Blood Group
   • Religion, Caste, Category
   • Aadhar Number (12 digits)
4. Step 4 Enter parent/guardian details:
   • Father's Name, Occupation, Phone Number, Email
   • Mother's Name, Occupation, Phone Number, Email
   • Guardian details (if applicable)
5. Step 5 Fill address information (Current & Permanent)
6. Step 6 Select Academic Year and Class
7. Step 7 Upload student photo and documents
8. Step 8 Click Save Student

How to Bulk Import Students

1. Go to Students → Bulk Import
2. Download the sample CSV template
3. Fill in student data in Excel/CSV format (one student per row)
4. Upload the CSV file
5. Map columns if auto-detection fails
6. Review preview and click Import Students

How to Assign Roll Numbers

1. Navigate to Students → Assign Roll Numbers
2. Select Academic Year and Class
3. Choose roll number pattern (Sequential/Custom)
4. Set starting number
5. Click Auto-Assign Roll Numbers

Manage your teaching staff efficiently with complete profile management, qualification tracking, subject assignments, and workload distribution.

Key Features

How to Add a New Teacher

1. Step 1 Go to Teachers → Add Teacher
2. Step 2 Enter personal details (Name, DOB, Contact, Email, Address)
3. Step 3 Add qualification details (Degree, University, Year, Percentage)
4. Step 4 Enter experience details (Previous School, Duration, Subjects)
5. Step 5 Upload teacher photo and certificates
6. Step 6 Set joining date and employee ID
7. Step 7 Assign subjects the teacher will handle
8. Step 8 Click Save Teacher

How to Assign Subjects to Teachers

1. Navigate to Teachers → Subject Assignment
2. Select the teacher from dropdown
3. Click Add Subject
4. Choose Subject, Class, and Section
5. Set number of periods per week
6. Click Assign

View Teacher Workload

Go to Teachers → Workload Report to see:

• Total classes assigned to each teacher
• Total periods per week
• Subject-wise distribution
• Timetable conflicts (if any)

Digital attendance tracking for students and staff with daily reports, monthly summaries, late marking, leave management, and automatic parent notifications.

Key Features

How to Mark Student Attendance (Daily)

1. Step 1 Login as Teacher or Admin
2. Step 2 Go to Attendance → Mark Attendance
3. Step 3 Select Date, Class, and Section
4. Step 4 Mark attendance for each student:
   • Present (P) - Student is present
   • Absent (A) - Student is absent
   • Late (L) - Student arrived late
   • Half Day (H) - Student present for half day only
   • On Leave (OL) - Approved leave
5. Step 5 Add remarks if needed
6. Step 6 Click Save Attendance

QR Code Attendance System

Enable contactless attendance marking:

1. Admin: Go to Settings → Attendance Settings → Enable QR Attendance
2. Generate daily QR code from Attendance → QR Code Generator
3. Display QR code at school entrance
4. Students scan QR using mobile app to mark attendance
5. Set check-in time window (e.g., 7:30 AM - 9:00 AM)
6. Automatic late marking after cutoff time

How to Generate Attendance Reports

1. Navigate to Attendance → Reports
2. Select report type:
   • Daily Report - Today's attendance summary
   • Monthly Report - Month-wise attendance with percentages
   • Student-wise Report - Individual student attendance history
   • Class-wise Report - Entire class attendance summary
   • Defaulter Report - Students with low attendance
3. Select date range, class, and filters
4. Click Generate Report
5. Export to PDF/Excel if needed

Automatic Parent Notifications

Configure in Settings → Notification Settings:

• Enable SMS alerts for absent students
• Enable email notifications
• Set notification timing (immediate/end of day)
• Customize message template

Complete examination lifecycle management from exam creation to result publication. Includes timetable scheduling, room allocation, roll number seating, marks entry, and report card generation.

Key Features

How to Create a New Exam

1. Step 1 Go to Exams → Create Exam
2. Step 2 Enter exam details:
   • Exam Name (e.g., "Annual Examination 2024")
   • Exam Type (Unit Test, Mid-term, Final, etc.)
   • Academic Year
   • Start Date and End Date
3. Step 3 Select classes participating in this exam
4. Step 4 Click Create Exam

How to Schedule Exam Timetable

1. Navigate to Exams → Exam Timetable
2. Select the exam you created
3. Click Add Subject for each day
4. For each subject entry, specify:
   • Date
   • Subject Name
   • Class/Section
   • Start Time and End Time
   • Total Marks
   • Passing Marks
5. Assign exam room/hall
6. Click Save Timetable
7. Publish timetable to make it visible to students

Room Allocation & Seating Arrangement

1. Go to Exams → Room Allocation
2. Select exam and date
3. Add available rooms/halls with capacity
4. Allocate students to rooms (automatic or manual)
5. Generate seating plan with roll number mapping
6. Print room-wise student lists
7. Print door charts for each room

How to Enter Exam Marks

1. Step 1 Teachers: Go to Exams → Enter Marks
2. Step 2 Select Exam, Class, Section, and Subject
3. Step 3 Enter marks for each student:
   • Theory Marks
   • Practical Marks (if applicable)
   • Internal Assessment
   • Total will be auto-calculated
4. Step 4 Mark absent students as "AB"
5. Step 5 Click Save Marks
6. Step 6 Submit marks for admin verification

How to Generate Report Cards

1. Admin: Go to Exams → Report Cards
2. Select exam, class, and section
3. Choose report card template
4. Configure:
   • Grading system (Letter grades or percentages)
   • Include attendance
   • Include remarks
   • Include co-curricular activities
5. Preview report cards
6. Generate PDF (individual or bulk)
7. Download or send via email to parents

Conduct fully online computer-based tests with multiple question types, auto-grading, anti-cheating measures, instant results, and comprehensive analytics.

Key Features

Supported Question Types:

• ✓ Multiple Choice Questions (MCQ) - Single answer
• ✓ Multiple Choice Questions (MCQ) - Multiple answers
• ✓ True/False
• ✓ Fill in the Blanks
• ✓ Short Answer (Text)
• ✓ Long Answer (Essay)
• ✓ Numerical Answer
• ✓ Match the Following
• ✓ Case Study Based

How to Create Questions for Question Bank

1. Step 1 Navigate to CBT → Question Bank → Add Question
2. Step 2 Select question type (MCQ, True/False, etc.)
3. Step 3 Enter question text (supports rich text, images, formulas)
4. Step 4 For MCQ:
   • Add 4-6 options
   • Mark correct answer(s)
   • Assign marks for correct answer
   • Set negative marking (optional)
5. Step 5 Set difficulty level (Easy/Medium/Hard)
6. Step 6 Add explanation/solution (shown after exam)
7. Step 7 Tag with subject, chapter, topic
8. Step 8 Click Save Question

Bulk Import Questions

1. Go to CBT → Question Bank → Import Questions
2. Download CSV template
3. Fill questions in the template (one question per row)
4. Upload CSV file
5. Map columns (auto-detected in most cases)
6. Preview and verify
7. Click Import

How to Create a CBT Online Exam

1. Step 1 Go to CBT → Create Exam
2. Step 2 Enter exam details:
   • Exam Name
   • Subject
   • Duration (in minutes)
   • Total Marks
   • Passing Marks
   • Start Date & Time
   • End Date & Time
3. Step 3 Select classes and students who can take the exam
4. Step 4 Add questions from question bank or create new
5. Step 5 Configure exam settings:
   • Shuffle Questions: Yes/No
   • Shuffle Options: Yes/No
   • Show Results Immediately: Yes/No
   • Allow Review: Yes/No
   • Negative Marking: Enable/Disable
   • Max Attempts: 1, 2, 3, or Unlimited
6. Step 6 Enable anti-cheating features:
   • ☑ Force Full Screen Mode
   • ☑ Disable Copy/Paste
   • ☑ Disable Right Click
   • ☑ Tab Switch Detection (auto-submit after X switches)
   • ☑ Webcam Monitoring (optional)
   • ☑ IP Address Tracking
7. Step 7 Click Create Exam
8. Step 8 Change status to Active to make it visible to students

How Students Take CBT Exam

1. Student logs in and goes to CBT Exams
2. Views available active exams
3. Clicks Start Exam
4. Reads instructions and checks the agreement checkbox
5. Clicks Begin Test - timer starts
6. Answer questions:
   • Click on questions in sidebar to navigate
   • Mark questions for review
   • Answers are auto-saved every 30 seconds
   • Timer is visible at top
7. Click Submit Exam when finished
8. Confirm submission
9. View results immediately (if enabled by admin)

Anti-Cheating Monitoring

Admin can monitor live exams:

• View all students currently taking exam
• See tab switch count for each student
• Force submit suspicious attempts
• Block students from continuing
• View activity log (tab switches, page visibility, etc.)

Results & Analytics

1. Go to CBT → Results
2. Select exam
3. View:
   • Overall Statistics: Average score, highest, lowest, pass percentage
   • Student-wise Results: Individual scores and ranks
   • Question Analysis: Most difficult questions, average accuracy
   • Answer Distribution: Option-wise selection for each question
4. Export results to Excel/PDF

Complete fee collection and management system with fee structure creation, installment plans, payment tracking, receipt generation, and overdue reminders.

Key Features

How to Create Fee Structure

1. Step 1 Go to Fees → Fee Structure
2. Step 2 Click Create New Structure
3. Step 3 Enter structure name (e.g., "Class 10 Annual Fee 2024")
4. Step 4 Select applicable classes
5. Step 5 Add fee components:
   • Tuition Fee
   • Admission Fee
   • Library Fee
   • Laboratory Fee
   • Sports Fee
   • Transport Fee (if applicable)
   • Exam Fee
   • Other Charges
6. Step 6 Set amount for each component
7. Step 7 Configure installment plan (monthly, quarterly, annual)
8. Step 8 Set due dates for each installment
9. Step 9 Add late fee penalty (optional)
10. Step 10 Click Save Structure

How to Collect Fee Payment

1. Navigate to Fees → Collect Payment
2. Search student by name, roll number, or class
3. View pending fee details and due amount
4. Select installment to pay
5. Enter payment details:
   • Amount Paid
   • Payment Mode (Cash/Cheque/Online/Card/UPI)
   • Transaction Reference (for online/cheque)
   • Payment Date
6. Apply discount if applicable
7. Click Save Payment
8. Print receipt automatically

Receipt Generation

Receipts are generated automatically upon payment. You can:

• Print receipt immediately
• Email receipt to parent
• Download PDF copy
• Reprint old receipts from Fees → Payment History

Fee Reports

Access various fee reports from Fees → Reports:

1. Collection Report: Daily/monthly fee collection summary
2. Defaulter Report: Students with pending dues
3. Class-wise Report: Fee collection status by class
4. Payment Mode Report: Cash vs Online vs Cheque breakup
5. Discount Report: Students receiving fee concession

Smart timetable builder with automatic conflict detection, teacher allocation tracking, period management, and break scheduling for efficient school scheduling.

Key Features

Setup Time Periods (One-time Setup)

1. Go to Timetable → Settings → Time Periods
2. Add periods with start and end times:
   • Period 1: 8:00 AM - 8:45 AM
   • Period 2: 8:45 AM - 9:30 AM
   • Period 3: 9:30 AM - 10:15 AM
   • Break: 10:15 AM - 10:30 AM (Mark as Break)
   • Period 4: 10:30 AM - 11:15 AM
   • ... and so on
3. Save time periods

How to Create Class Timetable

1. Step 1 Navigate to Timetable → Create Timetable
2. Step 2 Select academic year, class, and section
3. Step 3 For each day (Monday to Saturday/Friday):
   • Click on a period cell
   • Select subject
   • Assign teacher for that subject
   • System will check for conflicts (teacher free/busy)
   • If conflict detected, choose another teacher or period
4. Step 4 Repeat for all periods and all days
5. Step 5 Mark break periods
6. Step 6 Review complete timetable
7. Step 7 Click Save Timetable
8. Step 8 Publish to make it visible to students and teachers

View Teacher Timetable

1. Go to Timetable → View Timetable → Select Teachers
2. Choose teacher from dropdown
3. View consolidated timetable showing:
   • All classes teacher handles
   • Subject-wise periods
   • Free periods
   • Total workload per week
4. Export/Print teacher timetable

Teacher Substitution (For Absent Teacher)

1. Navigate to Timetable → Substitution
2. Select date and absent teacher
3. View affected periods/classes
4. For each period, assign substitute teacher from available list
5. System shows only free teachers for that period
6. Click Assign Substitution
7. Notification sent to substitute teacher

Dedicated portal for parents to track their child's progress with real-time attendance, grades, fee status, exam schedules, and direct communication with teachers.

Key Features

How to Create Parent Account

1. Admin: Go to Parents → Add Parent
2. Enter parent details (Name, Email, Phone)
3. Link to student(s) - one parent can have multiple children
4. System auto-generates login credentials
5. Send credentials via SMS/Email
6. Parent can change password on first login

What Parents Can View

1. Dashboard Overview:

• Current attendance percentage
• Recent exam results
• Pending fee amount
• Upcoming events
• Teacher announcements

2. Attendance Records:

• Daily attendance status (Present/Absent/Late)
• Monthly attendance calendar view
• Attendance percentage calculation
• Late arrivals and early departures

3. Exam Results & Report Cards:

• View all exam results
• Subject-wise marks
• Class rank and percentile
• Download report cards PDF
• View teacher remarks

4. Fee Management:

• Total fee structure
• Paid vs pending amount
• Payment history with dates
• Download fee receipts
• Upcoming installment due dates

5. Communication:

• Send messages to class teacher
• Send messages to subject teachers
• View replies from teachers
• Request parent-teacher meeting

Comprehensive dashboards and reports with student performance analytics, attendance trends, fee collection status, and exportable reports in PDF/Excel format.

Available Reports

Student Reports:

• Student Master List (all students with details)
• Class-wise Student List
• Student Profile Report (individual detailed report)
• New Admissions Report
• TC Issued Students Report

Attendance Reports:

• Daily Attendance Summary
• Monthly Attendance Report
• Student-wise Attendance History
• Class-wise Attendance Percentage
• Defaulter Report (low attendance students)
• Late Arrivals Report

Exam & Academic Reports:

• Exam Results Summary
• Class-wise Performance Analysis
• Subject-wise Performance
• Topper List
• Rank List
• Grade Distribution Chart
• Pass/Fail Analysis

Fee Reports:

• Daily Fee Collection
• Monthly Fee Collection Summary
• Fee Defaulter List
• Payment Mode-wise Report
• Discount Report
• Class-wise Fee Status

How to Generate Reports

1. Go to Reports from main menu
2. Select report category (Student/Attendance/Exam/Fee)
3. Choose specific report type
4. Apply filters:
   • Date range
   • Class/Section
   • Academic year
   • Other relevant filters
5. Click Generate Report
6. View report on screen
7. Export to PDF or Excel if needed

Configure your school management system with school details, academic years, classes, subjects, grading system, and notification settings.

School Profile Setup

1. Go to Settings → School Profile
2. Enter:
   • School Name
   • School Code/Affiliation Number
   • Board (CBSE/ICSE/State Board)
   • Address, City, State, PIN
   • Contact Phone, Email
   • Website URL
   • Principal Name
3. Upload school logo
4. Upload school seal/stamp
5. Click Save Settings

Academic Year Setup

1. Navigate to Settings → Academic Years
2. Add new academic year (e.g., 2024-25)
3. Set start date and end date
4. Mark as current academic year
5. Configure terms/semesters if applicable

Classes & Sections Setup

1. Go to Settings → Classes
2. Add classes (e.g., Class 1, Class 2, ... Class 12)
3. For each class, add sections (A, B, C, etc.)
4. Set class capacity (max students per section)

Subjects Configuration

1. Navigate to Settings → Subjects
2. Add subjects with:
   • Subject Name
   • Subject Code
   • Type (Theory/Practical/Both)
   • Max Theory Marks
   • Max Practical Marks
   • Passing Marks
3. Assign subjects to classes

Grading System Configuration

1. Go to Settings → Grading System
2. Define grade boundaries:
   • 90-100 = A+ (Excellent)
   • 75-89 = A (Very Good)
   • 60-74 = B (Good)
   • 45-59 = C (Average)
   • 33-44 = D (Pass)
   • Below 33 = F (Fail)
3. Set grade point values if using GPA system

Notification Settings

1. Navigate to Settings → Notifications
2. Configure SMS settings:
   • SMS Gateway Provider
   • API Key/Credentials
   • Sender ID
3. Configure Email settings (SMTP)
4. Enable/disable notification types:
   • ☑ Attendance SMS to parents
   • ☑ Exam result notifications
   • ☑ Fee due reminders
   • ☑ Birthday wishes
   • ☑ School announcements